PRIVACY POLICY

Last Updated: January 22, 2026

1. Introduction

Welcome to the GOCF 2026 (3rd Global Oral Cancer Forum) website (hereinafter referred to as "the Website", URL: https://www.gocf2026.com). This Website is operated by the GOCF 2026 Organizing Committee (hereinafter referred to as "we", "us", or "the Organizer"). We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect the personal information you provide through this Website.

By using this Website or registering for the conference, you agree to the terms of this Privacy Policy. If you do not agree with any part of this policy, please do not use this Website or provide any personal information.

2. Information We Collect

We may collect the following types of personal information:

2.1 Information You Provide

• Basic Information: Name, gender, title, institution, country/region
• Contact Information: Email address, phone number, mailing address
• Professional Information: Academic background, research field, professional license number
• Registration Data: Conference attendance type (in-person/online), dietary requirements, accommodation needs
• Payment Information: Credit card information (processed only through third-party payment platforms; we do not directly store full card numbers)
• Abstract Submissions: If you submit a paper abstract, we will collect relevant academic data

2.2 Automatically Collected Information

• Technical Information: IP address, browser type, operating system, device information
• Usage Data: Visit time, pages viewed, links clicked, time spent
• Cookies: Small text files used to improve website functionality and user experience

3. How We Use Your Information

We collect your personal information for the following purposes:

• Process your conference registration, enrollment, and payment
• Arrange conference-related matters (catering, accommodation, transportation)
• Send conference-related notifications, updates, and important announcements
• Process abstract submissions and reviews
• Provide technical support and customer service
• Improve website functionality, content, and user experience
• Conduct statistical analysis and academic research (using de-identified data only)
• Comply with legal obligations and enforce contracts

4. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information. We only share your information in the following circumstances:

• Service Providers: Share necessary information with third-party service providers who assist us in operating the website or organizing the conference (such as payment processors, hotels, catering services)
• Partners: Share basic attendee information with conference co-organizers and sponsors (with your consent)
• Legal Requirements: When required by law or to protect our legitimate interests
• Public Information: Conference agenda, speaker lists, and other public information may be presented on the website or in conference materials

5. Data Retention

We will retain your personal information until the necessary purposes are fulfilled:

• Conference Data: Retained for 3 years after the conference for academic records and future conference planning
• Financial Records: Retained for 7 years as required by law
• Marketing Data: You may request to stop receiving marketing messages at any time

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Using SSL/TLS encryption to transmit sensitive data
• Restricting employee access to personal information
• Conducting regular security audits and risk assessments
• Signing confidentiality agreements with third-party service providers

However, no internet transmission can guarantee 100% security. We recommend that you properly safeguard your account password.

7. Your Rights

Under personal data protection laws and related regulations, you have the following rights:

• Access: Request to view your personal information
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information (except where legally required to retain)
• Stop Processing: Request to stop processing or using your data
• Data Portability: Request your data in a structured, commonly used format
• Opt-out of Marketing: Unsubscribe from marketing emails at any time

To exercise these rights, please contact us (contact information below).

8. Cookie Policy

This Website uses cookies to improve user experience. Cookies are small text files stored on your device. You can manage or delete cookies through your browser settings, but this may affect some website functionality.

Types of cookies we use:

• Necessary Cookies: Maintain basic website functions (such as login status)
• Functional Cookies: Remember your preferences
• Analytical Cookies: Understand how visitors use the website (such as Google Analytics)

9. Third-Party Links

This Website may contain links to third-party websites (such as hotel booking, social media). We are not responsible for the privacy policies of these websites and recommend that you read their privacy policies when visiting.

10. Children's Privacy

This Website does not provide services to children under 18 years of age. We do not knowingly collect personal information from children under 18. If we discover such a situation, we will immediately delete the relevant data.

11. Policy Changes

We reserve the right to modify this Privacy Policy at any time. Any significant changes will be announced on the website and the "Last Updated" date will be updated. Continued use of this Website indicates your acceptance of the revised policy.

12. Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy, please contact us:

 

Thank you for reading our Privacy Policy.